Department Summary & Job Purpose:
This is a full-time 37.50 hours per week position that will maintain a set of talent acquisition responsibilities for approximately 20 hours per week and a set of compliance responsibilities for approximately 17.50 hours per week.
Under the direction of the Benefits and Talent Managers, the HR Employment & Compliance Coordinator will provide administrative support and coordination in the area of talent acquisition and compliance. The ideal candidate will support our applicant tracking system and related activities and support our COVID19 testing center, and a number of compliance activities related to benefits.
Core Job Duties and Responsibilities:
Compliance Duties (approximately 17.5 hours per week)
- Manages data entry and communications for leave plans in coordination with third party service providers
- Audits benefits plans and maintains communications for participants in accordance with regulations
- Updates Title IX training completion and provides regular follow up with supervisors for training needs
- Works with other team members to digitize and maintain employee records
- Maintains Staff Handbook and policy documents – generates inventory of documents and advises management team for necessary updates as regulations change.
- May be required to perform a variety of data entry tasks related to HR payroll, benefits or talent acquisition.
- Other duties as assigned by the Benefits Manager.
Talent Acquisition Duties (approximately 20 hours per week)
- Assist with the staff recruiting process in the College’s applicant tracking system: sourcing positions, running background checks, processing welcome letters, and monitoring employee onboarding.
- Create correspondence for candidates, current and new employees, and close searches effectively and appropriately.
- Serve as a resource for staff searches by answering procedural questions about the recruiting process and assisting with coordination of interviews.
- Provide MHC information, guidance and discuss employment opportunities and application procedures with prospective, current and past employees.
- Manage and update postings for distribution to: MHC jobs board, diverse sourcing contacts, professional associations, recruitment agencies, career centers, colleges & universities, affinity groups, HBCU’s & HSI’s, social media and other diverse venues to attract talent to the College.
- Review and screen resumes, applications, and EEO data to create candidate and search profiles to certify searches.
- Assist with the development of training materials and programs to enhance recruiting, hiring, and employee engagement initiatives.
- Support HR Department communications and prepare professional-quality electronic and hard copy materials, including letters & spreadsheets, print advertisements, web materials, presentations, brochures and flyers.
- Coordinate and schedule pre-employment physicals and other types of evaluations and assessments as appropriate.
- Track and compile data and perform basic analysis.
- Prepare and/or maintain reports, presentations, and spreadsheets as needed.
- Assist with the development and implementation of an employee/customer service feedback process/survey, conduct analysis and maintain reports.
- Provides support for HR functions such as record keeping, unemployment processing & mailings, and ordering of office supplies.
- Other duties as assigned by the Talent Manager.
Bachelor’s degree and two years of relevant experience preferred, or combination of education and relevant HR experience.
Knowledge of applicant tracking systems or other similar systems.
Strong level of proficiency in Microsoft Office Suite, Google Docs, Access, etc.
Strong knowledge analyzing data, creating spreadsheets and generating reports.
Strong written and verbal communication skills to effectively share information and convey ideas and information to diverse audiences of MHC staff, faculty administrators, students, vendors, visitors and public at large.
Reliability, excellent organizational, interpersonal skills and a high degree of attention to detail is required.
Able to set priorities, seek out answers and generate ideas, show adaptability, initiative, and resourcefulness in problem-solving.
Excellent understanding of the significance of confidentiality and discretion in managing sensitive and confidential information and documents relating to employees, students and the general public.
Tact and discretion in all communications.
Maintain a high level of professionalism when addressing and assisting students, faculty, staff, prospective employees and public at large.
Able to work well independently and as a team player.
Knowledge of HRIS systems preferred.
Ability to communicate effectively in English and Spanish preferred.
Ability to sit for extended periods / work via keyboard, mouse, view screen.
Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.
The employee speaks with the public, students, staff and faculty daily by telephone, e-mail, or in person on a regular basis.
The employee is required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing and taking messages; viewing a computer; and reading documents and information.
Requires ability to work via computer remotely and in person at the College.
Will be required to come to campus to facilitate mail, file retrieval, printing, etc., on a regular weekly basis until the College has phased the workforce back to in-person (target Fall 2021).
Will be required to adhere to all safety & health protocols regarding COVID 19 management.
The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified
employees that will allow all of its students, faculty, staff and those associated with them to successfully
carry out the mission of the college. As a condition of employment, the College will conduct appropriate
background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as
the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver
Credential) are completed and utilized in the hiring process and Five College Office of Compliance and
Risk Management as the office responsible for facilitating background checks as articulated in this policy.
Special Instructions for Applicants:
Apply online by application deadline. Application materials must include 1) a cover letter summarizing
interests and qualifications, 2) a complete resume or curriculum vitae, and 3) contact information for 3
Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.
Mount Holyoke College is an Equal Opportunity Employer.